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Clocking In Machines

ProxTime 100 | RFID tag clocking in machine

ProxTime 100 | RFID tag clocking in machine

£295.00 £354.00 (inc. VAT) RRP: £370.00
Simply present a RFID tag to clock in
  • Clock in within seconds
  • GDPR compliant
  • Free Sage payroll import
  • 12 Months free Support

ProxTime 100 by Time Systems UK is a Intermediate level time clocking in machine with Time & Attendance Software. The ProxTime 100 features holiday and sickness calculations, network ready, Fire Roll Call, Sage Payroll Import, additional Payroll Export, Key Personnel Displays. Includes 30 Days Free Software Support + 1 Year Free Hardware Warranty.

Features as standard



Please see "Software Comparison" for advanced features.

How the terminal works
Each employee presents their badge or tag to the ProxTime 100 clocking in terminal and once recognised this creates an in/out transaction. The terminal displays the result of the attempt along with an audible message.
 

You can then add, modify or delete any transactions in your included time & attendance software at your PC. 






What's in the box?
 
   ProxTime 100 Terminal    Time and Attendance software    Payroll Export on CD
   Mounting Backplate    Network Cable    3 Pin Power Adaptor
 


Example Time Cards
 
Weekly report - no pay Weekly report - with pay

Working Hours and Pay
Overtime can be applied by time of day, day of week, after x hours per day, after x hours per week. The software calculates hours worked, sorts pay into standard and overtime - even deducts for any breaks so you don't have to! 

  • Also allows you to add, edit or delete transactions - to restrict too much overtime - easily add transactions for drivers and remote workers.
  • Overtime can be accrued by number of hours worked, by time of day (time band), by shift, day of week and pay period. You can name overtime rates to suit you. 
  • Multi user software option - with user access permissions
 
Who Is In Reporting
Run on demand and up-to-date “Who is In” reports from any PC in cases of emergency!  Our Who is In report gives you greater confidence by allowing an instant report if required that can be used as a Fire Roll Call - great for Health and Safety.
Graphical Shift Rostering Calendar
There is no limit to the number of clockings or breaks per shift and you can allocate an employee to a different shift every day. The shift rostering calendar allows you to allocate employees with a click.- by day of the week/department etc.
Lateness Retrieval Facility
The Time Systems UK software has intelligent rounding rules so you only pay for the exact time worked. Round forward/back for late arrivals, long lunches, early departures, lunch not taken - so you only pay for the hours worked.

Live Attendance Dashboard
See in real-time who is on or off the premises - have this utility running on multiple PCs in your company so anyone can see who is 'IN' or 'OUT'.
Reporting Facility
Summary time cards, detailed time cards, fire roll call reports and more! See the reporting tab for full details.

Calculate Pay
Using our Pay Rates feature you can accurately calculate your employees pay without the need for expensive payroll systems. This can be printed directly on time cards for distribution to employees.

GDPR 

All of our Time and Attendance products can help you achieve full compliance with the Data Protection Act 2018/GDPR.
 
From 2019 this product will support you in managing your legal retention requirements against your deletion policy/requests, allowing you to delete any and all data in line with your own internal policies - ensuring that you remain fully compliant with your own policies and hopefully any new Data Protection laws.
 
  • Features:
    RFID tags
  • Connectivity:
    Ethernet
  • Software Requirements:
    ProxTime 100 software is multi-department, multi-company and can run on a stand-alone PC or networked.
  • PC Requirements:
    Standard Windows Intel-compatible 32 bit or 64 bit processor (Intel, AMD etc.) with no sub-system restrictions.
  • Operating System Requirements:
    Windows 7, 8.1 or 10 (Excluding 10 S), 1GB RAM, 200MB free hard drive space.
  • PC Connectivity:
    Standard USB Type-A port or CAT5 ethernet adaptor or serial port or USB port when using USB to COM adaptor or connection.
  • Restrictions:
    This product is not intended to be used under emulation packages such as WINE, Remote Desktop Solutions, Virtual environments, beta or preview versions of Operating Systems.
  • GDPR:
    GDPR compliant. Does not store finger prints and has features to help your legal retention requirements against your deletion policy/requests, allowing you to delete any and all data in line with your own internal policies.
  • Power supply:
    240v 3 pin adaptor
  • Standards:
    CE, FCC
  • Environment:
    0° - 40° C
  • Fitting:
    Wall mount
  • Communications:
    TCP/IP - LAN/WAN 10/100 Mbit, USB stick
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Reporting

Time Card Detail Reporting
  • Prints full time card activity report - many different report options - including terminal used, shift applied, and missed clockings. 
  • Reports automatically highlight missed clockings, lateness, sickness, holiday, unauthorised absence, breaks exceeded and early departure etc.
  • Reports highlight lateness in red or bold. 

Time Card Summary
Prints full time card summary report for any selection - for viewing but mainly to create export for payroll programs. 
 
Fire Roll Call Reporting
Run automatic, on demand and up-to-date fire roll call reports in cases of emergency. Our fire report gives you greater confidence by allowing an instant roll call if required- great for Health and Safety.
  • The Fire roll call report automatically documents every transactions as they happen for an accurate, on the spot roll call.
  • Run on multiple PC's each with it own selection of employees.
  • This report can be set to run automatically or on demand.
 
Who's not 'IN'
Whos not 'turned in' reports - don't go looking for them - find out instantly - just run report or look at the on-screen attendance display- it tells you. 
 
Missed Clockings Report
Make sure your records are up to date with this report. This way you can be sure  your payroll will be right and not have missing data.
 
Export & Payroll

Sage Payroll Import, Exporting data to other Payroll or HR programs or Excel
There are two types of automated Payroll data entry. those Payroll that can import data and those that have to be opened with a special password and a program to place the data into their database (Sage Payroll)

Sage
ProxTime 100 comes complete with PayStandard Software - Our Sage Payroll import program. With a PayStandard payroll link these figures can be imported into Sage Payroll, safe, reliably and automatically.

PayStandard allows you to import all hours worked for all employees into the 'Enter Payments' section in Sage Payroll. This is done with the click of a button, takes seconds to complete and the data entered is then subject to your acceptance or refusal. So you maintain complete control over the matter.

PayStandard can save your payroll department hours of lost time in manual data entry. 

Other Payroll Packages
You can export your time card and other data from ProxTime 100 for use in other payroll packages or Excel spreadsheets.

Export to Excel
ProxTime 100 exports all data to a file in CSV format for use in Excel and almost all known payroll systems.  
  • ProxTime 100 Automatically calculates the correct figures for payroll.
  • Data can also be exported for use in third party software such as HR and Personnel packages.
  • Print or view information on screen and save reports to disk for later review or use elsewhere.
 
Below is a software comparison for software options that will come with your new time & attendance system. 
 


 

 
  • Just a small selection of Time Systems UK clocking in solutions clients